What kind of permission does Rencore Governance need?

This article shows the permissions that Rencore Governance Needs.

Rencore Governance needs permissions to your Microsoft 365 tenant in order to operate and collect the data of the services that you would like to govern. 

1. Connect to the tenant

First, you need to connect to your Microsoft 365 tenant to allow Rencore Governance to retrieve the metadata and the current consent status.

You can use any ordinary user account with access to the tenant.
No admin permissions are required. 

Required permissions

  • User Impersonation (Delegated).

Connect to Tenant

You can learn more about the security of Rencore Governance security overview article.

To get a detailed description of the underlying technical architecture, infrastructure security analysis results from Azure as well as a current application vulnerability assessment report (AVR) generated by a 3rd party (Veracode) please reach out to our sales team. 

2. Consent

To allow Rencore Governance to scan your tenant, you need to consent to give it access first.

The app allows you to consent either globally via a single Azure App, or individually by services in order to delegate the consent to various service administrators. 

Consent can be given with different accounts than the one used in 1. to connect to the tenant. 

2.1 Global Consent

Give global consent

2.2 Consent per Service

ReGov_AddingEnv_2Consent-512x1386

3. Ask Admin for Consent

You can request consent to give Rencore Governance access to your tenant from an admin by clicking the link "Ask Admin for consent".

This will open your default email client with an email template containing an anonymous consent link 

Hi admin,

Could you please approve Rencore Governance to analyze 'Rencore Governance' of 'rencore.com'?

Kindly review the permission requirements and give consent here:
https://westeurope.app-qa.rencore.com/consent/42024425083/53abe7d0-215f-4564-bd99-d8c7302ad1a3

Thanks!

When the link is clicked, the admin will be redirected to a consent dialog. 

The admin does not gain access to Rencore Governance by giving consent to the service in Microsoft 365.

Consent links will expire after 5 days. 

4. Permissions

In order to access the data in your services, several permissions is needed. You can learn more about Microsoft Graph permissions here.

Rencore Governance uses several apps to allow global or granular permissions.

4.1 Rencore Governance Scanner (Global Consent)

Azure Service Management

Flow Service

Microsoft Graph

  • Read  All Audit Log Data
    Allows the app to read all audit logs, without a signed-in user.
    Permission Type: Application
  • Read the members of all channels
    Read the members of all channels, without a signed-in user.
    Permission Type: Application
  • Read Files in All Site Collections
    Allows the app to read all files in all site collections without a signed-in user.
    Permission Type: Application
  • Read All Groups
    Allows the app to read memberships for all groups without a signed-in user. Also allows the app to read calendar, conversations, files, and other group content for all groups.
    Permission Type: Application
  • Read Organization Information
    Allows the app to read the organization and related resources, without a signed-in user. Related resources include things like subscribed SKUs and tenant branding information.
    Permission Type: Application
  • Read All Usage Reports
    Allows an app to read all service usage reports without a signed-in user. Services that provide usage reports include Microsoft 365 and Azure Active Directory.
    Permission Type: Application
  • Read Items in All Site Collections (preview)
    Allows the app to read documents and list items in all site collections without a signed-in user.
    Permission Type: Application
  • Read the Members of All Teams
    Read the members of all teams, without a signed-in user.
    Permission Type: Application
  • Read All User's Full Profiles
    Allows the app to read the full set of profile properties, group membership, reports, and managers of other users in your organization, without a signed-in user.
    Permission Type: Application

Office 365 Management API's

SharePoint

Consent will allow Rencore Governance to monitor the following data:
Users
Groups
Group Owners
Group Members
Products
User Products
Apps
User apps
Teams
Teams Channels
Teams Owners
Channel Members
Teams Members
Teams Custom Apps
Teams Tabs
Teams Messages
Teams Apps
Teams Audit Log Events
Teams SharePoint Sites
Flow Environments
Flows
Flow Owners
Flow Users
Flow Triggers
Flow Actions
Flow Connections
Flow Runs
SharePoint Site Collections
SharePoint Sites
SharePoint Files
SharePoint File Sharings
OneDrives
OneDrive File Sharings

4.2 Rencore Governance for Office 365

Microsoft Graph

  • Read All Groups
    Allows the app to read memberships for all groups without a signed-in user. Also allows the app to read calendar, conversations, files, and other group content for all groups.
    Permission Type: Application
  • Read Organization Information
    Allows the app to read the organization and related resources, without a signed-in user. Related resources include things like subscribed SKUs and tenant branding information.
    Permission Type: Application
  • Read All User's Full Profiles
    Allows the app to read the full set of profile properties, group membership, reports, and managers of other users in your organization, without a signed-in user.
    Permission Type: Application
Consent will allow Rencore Governance to monitor the following data:
Users
Groups
Group Owners
Group Members
Products
User Products
Apps
User apps
Teams
Teams Channels
Teams Owners
Teams Members
Teams Custom Apps
Teams Tabs
Teams Messages
Teams Apps
Teams Audit Log Events
Teams SharePoint Sites
Flow Environments
Flows
Flow Owners
Flow Users
Flow Triggers
Flow Actions
Flow Connections
Flow Runs
OneDrive Files

4.3 Rencore Governance for Teams

Microsoft Graph

  • Read all Channel Messages
    Allows the app to read all channel messages in Microsoft Teams, without a signed-in user.
    Permission Type: Application
  • Read All Groups
    Allows the app to read memberships for all groups without a signed-in user. Also allows the app to read calendar, conversations, files, and other group content for all groups. Permission Type:  Application
  • Read all Team Members
    Allows an app to read a channel's messages in Microsoft Teams, on behalf of the signed-in user.
    Permission Type: Application
Consent will allow Rencore Governance to monitor the following data:
Channel Members
Teams Messages

4.4 Rencore Governance for SharePoint

Microsoft Graph

SharePoint

Consent will allow Rencore Governance to monitor the following data:
SharePoint Site Collections
SharePoint Sites
SharePoint Files

4.5 Rencore Governance for OneDrive

Microsoft Graph

  • Read Files in All Site Collections
    Allows the app to read all files in all site collections without a signed-in user.
    Permission Type: Application
  • Read All User's Full Profiles
    Allows the app to read the full set of profile properties, group membership, reports, and managers of other users in your organization, without a signed-in user.
    Permission Type: Application
OneDrives
OneDrive File Sharings

4.6 Rencore Governance for Power Platform

Azure Service Management

Flow Service

4.7 Rencore Governance for M365 Audit

Microsoft Graph

  • Read  All Audit Log Data
    Allows the app to read all audit logs, without a signed-in user.
    Permission Type: Application
  • Read All Usage Reports
    Allows an app to read all service usage reports without a signed-in user. Services that provide usage reports include Microsoft 365 and Azure Active Directory.
    Permission Type: Application

Office 365 Management API